WPS — your professional admin services & workplace supplies partner. Admin help, documents, business registration, tender support and workplace supplies (office furniture, stationery, refreshments, cleaning & tools).
Admin Services
Western Province Services (WPS)
We provide ready-to-use business, HR and legal documents, plus reliable administration services to keep your operations running smoothly.
Disclaimer: We are not a law firm and our content and documents do not constitute legal advice. Purchasing or using our documents does not create an attorney-client relationship. Our documents provide general legal information; we cannot provide personalized guidance on how to complete them or interpret laws for your specific situation.
🕒 1. Ad-Hoc Hourly Admin Rates
• General Business Administration & Data Capturing: R250 per hour
Includes: Data capturing, typing out handwritten notes, capturing supplier invoices, and maintaining daily business registries.
Data Typing & Capturing — forms, spreadsheets, CRM inputs, digitising paper docs. Typical turnaround: 1–6 hours.
• Financial & Bookkeeping Admin Support: R350 per hour
Includes: Creating customer invoices, logging monthly expenses, reconciling receipts, and managing your accounts receivable.
Invoicing & Payables/Receivables — create and send invoices, reconcile payables & receivables, capture and sort receipts. Typical turnaround: 2–6 hours per batch.
Quotes & Invoicing — prepare quotes, convert to invoices, send to clients, follow‑ups. Typical turnaround: 1–3 hours per set.
🎨 2. Professional Document Design & Formatting (Premium Service)
Stop using messy, unprofessional documents. We design clean, branded, and functional business layouts.
• Custom Excel Sheet Design (Formulas & Automation): R450 – R650 per sheet
Includes: Building custom quote templates, automated asset registers, project tracking sheets, or fuel logs built specifically for your West Coast operation.
Spreadsheets & Reports — monthly summaries, dashboards, expense reports, basic analysis. Typical turnaround: 2–10 hours.
• Business Forms & Interactive PDFs: R350 – R550 per document
Includes: Branded job cards, delivery notes, customer intake forms, client onboarding sheets, or inspection checklists.
Document design — forms, menus, brochures; clean, branded layouts. Typical turnaround: 2–8 hours per item.
• Operational Manuals, Policies & Procedures: R550 – R1 200+ (Based on page count)
Includes: Designing multi-page standard operating procedures (SOPs), staff manuals, health & safety orientation layouts, or company profiles.
🚀 3. Business Startup Fixed-Fee Packages
• Basic Registration Package: R950 – R1 200 (Once-off)
Includes: CIPC Name Reservation, CoR14.3 Company Certificate, and mandatory CIPC Beneficial Ownership (BO) Registry filing.
Business Registration — guidance on CIPC steps, collating info, document preparation. Typical turnaround: varies by authority; admin prep 2–4 hours.
• Premium Compliance Package: R2 200 – R2 800 (Once-off)
Includes: Everything in the Basic Package, plus official Share Certificates, B-BBEE Affidavit completion, and full National Treasury Central Supplier Database (CSD) profile registration.
Business Start‑up kit — Excel pack with day‑to‑day templates (invoices, quotes, business documents, forms). Typical turnaround: 4–10 hours setup.
📋 4. Tender-Ready & Procurement Packages
High-value, specialized document compilation for contractors bidding on corporate or municipal contracts.
• Standalone CSD & Beneficial Ownership (BO) Alignment: R850 – R1 200
Includes: Compiling your mandatory CIPC Beneficial Interest Register [1], executing the CIPC BO filing [2], and updating your CSD profile to match [2]. (Prevents profile deactivation or disqualification from local government bids).
Tender document completion — fill required fields, compile attachments, check completeness. Typical turnaround: 4–12 hours depending on tender size.
• Small Local Quotations / RFQs (Value under R30k): R450 – R600 per document
Includes: Completing standard local municipal RFQ forms and ensuring all core compliance files are attached properly.
• Standard Level Tenders (Value R30k to R500k): R1 200 – R2 500 per tender
Includes: Full compilation of formal bid documents, completing pricing schedules or Bills of Quantities (BoQ), and structuring returnable checklist files.
• Complex / Industrial Tenders (Value R500k+): R3 500 – R5 000+ per tender
Includes: Deep technical bid structuring, complex compliance mapping, and full document package execution.
🔄 5. Recurring Monthly Retainer Packages
• The Starter Retainer: R2 200 per month
Includes 10 hours of general admin work.
• The Business Growth Retainer: R4 000 per month
Includes 20 hours of general admin work.
• The Premium Executive Retainer: R5 700 per month
Includes 30 hours of general admin work.
📦 Workplace Supply Categories
WPS offers a comprehensive range of workplace supplies to keep your business running efficiently. From office furniture to industrial tools, we source quality products for the West Coast.
We supply high-quality workspace furniture, industrial tools, cleaning equipment, and facility care products for private and public sector clients — including Transnet, municipalities, SANDF, SAPS, and other government entities. We are committed to scalable, reliable fulfilment tailored to your needs.
Our Corporate Capability Brochure details our bulk supply capabilities and template design solutions.
We are fully registered on the National Treasury's Central Supplier Database (CSD), enabling us to respond promptly to state RFQs and tenders.
🪑 Office Furniture
Ergonomic seating, desks, storage units, and workspace installations.
📝 Stationery & Office Supplies
Everyday consumables, high-grade paper products, and writing instruments.
☕ Corporate Refreshments
Premium kitchen consumables, tea, coffee, and catering supplies.
🧹 Cleaning Equipment & Supplies
Industrial and commercial-grade sanitizers, chemicals, and hardware.
🔧 Hand & Power Tools
Durable, safety-certified industrial equipment for maintenance operations.
Book services Or request a document or quote
What clients say about our Admin Services
“WPS handled our invoicing and receipts fast and accurately. Freed up hours every week.”
— Neo M., Startup Owner
“Clear pricing, quick turnaround, and professional communication via video calls.”
— Aisha K., Freelancer
“Perfect for occasional admin accounting support — no need to hire full time.”
— Pieter V., SME Director
FAQ
Do you work remotely or onsite?
We operate fully online across South Africa via email and video calls. No onsite visits.
Which areas do you serve?
Nationwide (South Africa) — fully online. All correspondence handled via email or video call.
How is pricing billed?
Hourly, based on the job specification and scope. We’ll confirm the estimate before work starts.
What’s your cancellation policy?
No‑fee cancellations up to 24 hours before the booking. Under 24 hours may incur a fee.
How do you handle confidentiality?
We treat client data confidentially and can sign NDAs on request. See our Privacy Policy for details.
Do you offer legal advice?
No. We provide general legal information and templates only. We are not a law firm and do not offer legal advice.
How are design/edit projects billed?
New designs or more complex edits are billed at the hourly rate (R250–R350), depending on the scope required. We’ll review your request, estimate time, and confirm before proceeding.